Four Business Benefits of Keeping Track of Time and Attendance

Businesses these days often work on many different levels. Employees might be working different shift patterns or using flextime, causing administration departments to become overloaded with paperwork. To combat this, a time and attendance system can bring a number of benefits to your business.

Time and Attendance System

In brief, time and attendance systems are a way of keeping track of your employees. Originally, this was with a simple clocking in card. However, with technological advancements, they may include contactless fobs, fingerprints or swipe cards. There are even systems that can work remotely through smartphones or the internet in order to aid those who work off site.

Save Money

One of the ways in which businesses lose the most money is through employees wasting time. This can either be through arriving a few minutes late, taking an extra-long break or being inefficient in the workplace. Using a time and attendance system can help you to reduce this.

The system makes it easier to see which members of staff are persistently late or try and add a few minutes onto their breaks. It will also increase efficiency, as employees who are being monitored are less likely to have days off or waste time.

Reduce Admin

By keeping track of time and attendance manually, administration departments are responsible for entering the payroll information. With an automated system, the software can provide up to date information on all hours worked and any absences. This can be automatically sent to the accounts team to run payroll.

An automated system reduces the likelihood of any errors. When information is inputted by hand, small mistakes can occur, which if left unnoticed can cause financial problems for a business.

Better Management Practices

With the many different ways in which people are working today, it can be hard for managers to keep track accurately. A time and attendance system automates this entire process and produces efficient reports for the management team.

Using an automated process, it is far easier to keep a record of different shift patterns and flexitime hours. It also makes it easier to account for various rates of pay, including basic hours and overtime. With Government legislation governing the amount of hours certain sectors can work, having all the information to hand is extremely useful.

Better Productivity

The more efficiently a workplace runs, the more money a business will earn. By keeping track of the hours that employees have worked, businesses can see who is using their hours wisely, as opposed to those who waste a large percentage of their time.

Having real time information on how many employees are working also allows managers to quickly plan additional resources if required. They can easily see if anyone is absent and draft in cover at a much earlier point in the day.